Director Workflows and Productivity

  • Overview
  • Features

Manage Your Recording Office

In today’s tight budget times, county recording offices must maximize their resources, putting the right people in the right places throughout the day to meet the changing needs of their constituents. Enter the Aptitude Director – a cloud-based management tool built for managing workflows and productivity in the recording office. The Director provides real-time data to assist managers and supervisors in making sure their offices are functioning as efficiently as possible, enabling them to move personnel to different roles on the spot based on workflow needs.

The Director has standard queries used to track Staff Performance, Fee Management, Workflow Management and IT Management. Depending on the query, the results will appear in one of three ways, either as a threshold scalar, a spreadsheet-like grid, or a graphic chart. These result types are split into three tabs in the client console window – Main, Grid, and Chart.

  • Track Individual and Group Performance
  • Customizable and Flexible
  • Cloud Based Architecture
  • Remote Service and Process Administration & Monitoring

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Director Features

  • Customizable and Flexible

    Customized queries can monitor server performance, gather data from either SQL or Oracle databases to show performance trends, or even retrieve and read files from the network

    Cloud-based Architecture - Delivered as a service over a network
    Expandable Add as many queries as you would like
    Maintainable Updates are simple to deploy
    Permission Controlled - Settings for views, features, and controls.

  • Monitor Database and Server Performance

    Customized queries can monitor server performance, gather data from either SQL or Oracle databases to show performance trends, or even retrieve and read files from the network

    WMI (Server) Performance Queries
    SQL and Oracle Data Queries
    Historical Performance Trends
    NTFS queries to Retrieve or Read Files from the Network

  • Notifications

    Change threshold alerts on the fly, and select how (by text or e-mail), to whom (via opt-in choices), and how often alerts are automatically sent.

    Set query-specific thresholds
    Opt-in to Email/Mobile Notifications for threshold alerts
    Control notifications by configurable user permissions
    Receive as many email notifications as you would like

  • Manage Workflow Processes

    Create user groups and assign them queries to ensure information is filtered to the right people. Set permissions based on user logins to ensure system and server security is maintained.

    Design your own Groups to ensure information is filtered to the right people.
    Allow or prevent users access to features and areas of the Director.
    Real-time Threshold Alerts.
    Visual Threshold Color Indicators - Green, Yellow and Red.

  • Administer & Monitor Services and Processes Remotely

    Add an unlimited number of machines to the Director, filter which services and processes on each machine you want to monitor, and then use the Director to remotely start and stop services or processes on each machine.

    Start & Stop services and/or processes remotely.
    Control access by configurable user permissions.
    Filter services and/or processes to monitor & administer per machine.
    Monitor & Administer as many machines as you would like.

  • Financial Tracking

    The Director can track up-to-the-minute fee collection based on the query information predetermined by the County. Fees can be tracked and broken out by category, enabling managers and supervisors to see precisely where the county generates its revenue.